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Project Manager's
Report Tool;

inqVista's Reporting
Option; Example.

For Any inqVista Database:

A Report Management Tool;
Used For Recording and Archiving data,
Printing Receipts and Records,
Printing Reports From The Most Secure Database.

Other inqVista Links:

Home Page,
inqVista


Project Management:
Project Fire Truck; Example


Image Management:
Stamp Collecting: Example


Asset Management:
Coin Collecting; Example


Information Management:
Phone, Address,
& Reports; Example


Records Management:
See Motel; Reservations
& Records;Example


Human Resources:
Employee Management; Example


Time Scheduling Database:
Calendar With Alarm; Example


Secure Database;
[Div] Option; Example
 opening splash 
     screen.

For a Free Trial Version of inqVista
go to: inqvista's HOME Page. .



The My Motel Database, (see the Motel; Reservations & Records link) which contains approximately 15 Active Records, was chosen for this [Reports] Option example.

If a user wants to print one, two, or more, or even all records in a database, then using the [Reports] Option is one way to do this.

Also, you may have a requirements to print a receipt, or a journal report.  This report period may be for a day, for a week, or for a month and therefore, the [Reports] Option is the place to start.


This Master Data Entry Form, (right), from the MY MOTEL database, was chosen to use as an example for printing a receipt.  However, you could substitute any record from any database constructed with inqVista.

If you look at row 4, you can see that there is an entry of $470.23, hereby the user entered that amount as a total for checkout.

That checkout amount was arrived at first by by choosing the pink [Div]/[Data] option.  If you care to see how that amount was computed, you can choose the [Div] Option to see the process the user employed to compute the amount.

After posting and saving the amount, the user proceeded to print a receipt for the departing guest. From this form, the user choose the [Reports] Option and opened the form, that you see below, named Report Choices].
Master data 
     entry screen showing all option buttons including the Reports Option button. This opened window also shows a completed form, the one 
     used as an example for printing.


If you were to choose the [Reports] option in the Master Data Entry Form, (above), then you would open the form you see below.  This Report Choices form offers additional ways to search for information, print receipts, and save files to your hard drive.  It can also aid the user in creating a daily journal.

From here you can choose any option but for our purposes, the [Print-Export] Option was chosen.  However, no matter which option you choose, if you determine that your choice is not the one that you want, you can return without making any changes to your database.


Choosing the [F10 REPORTS]option, found in the Master Data Entry form, (above), opens this Reports Options form.

In this example, a guest of the motel is checking out and the user wants to print a receipt.

To proceed, the user chose the [F7 Print-Export] option and you can see the results (below).
image 
     showing the default, opened window Report Choices.  This Form shows available options for Searching, Saving, Printing, and 
     journalising database records.


Choosing the [Print-Export] Option (above) opens the Print And Export Options form, (below).

Once this window is open the user will make the obvious choice, option [Some Records].

By choosing [Some Records], the user can choose one or more records from a check list and print them.

Choosing [All Records] would simply print all records in the database.
Open 
      print and export options window showing all print and export options.


From the Print and Export Option form (above), the user can choose the [Some Records] option and open the window below.

The user picked the [Some Records] option to open the check box window you see here.

Now, the user can scroll through all available records and choose as many records as necessary.  But for our purposes, the choice that was made was row 3.
User 
     opened a window showing all current records and from that window the user can can choose those records that the user wants to print.


After selecting one or more records from the list box (above), the user will open the Record Output Option form, (below).  This form is a check box form where you can see the check boxes, one for each row in the Master Data Entry Form.  Checking a row will let the program know that you want that row printed or saved to your hard drive.

Once this Record Output Options window is open, you can use your [Tab] key to move through the rows; and you can use your space bar to to check each row. And of course you can use your mouse to do the same thing. this 
      image is a simple checkbox window with instructions The check boxes determine which rows the user wants to send to the printer or 
      export to the hard drive.


From the Record Output Option form, (above), after checking the rows that you want to keep you can close the form by choosing the [Continue] option.

After closing the Record Output Option form, the user automatically opens the Record Save/Print Options form (below).

This Record Save/Print Options window, is a simple straight forward form that offers the user three choices.

From this form the user can save the chosen records to the computer's hard drive, or send the chosen records to the printer.
This 
     opened window offers the user three choices. From here the user can save the chosen records to the hard drive, or send the choices to 
     the printer. The third choice is to cancel.


Choosing either the [F2 Save-Export To Hard Drive] or, the [F7 Send To Printer] options, both shown (above) will open the window shown below.

From the Format Output Options form, (below), you will decide how the "SKELETON" output of your chosen records should look.

From the window, on your right, you can produce a "SKELETON" print out of one or more records.  The benefit of this option is that you can format the information to fit on your pre-printed form.  These forms may include receipts, letterheads and hard copy records.

One option not explained is the automatic entry of the current date.

The date is always printed three carriage returns after the end of the top margin.  And, three carriage returns are added after the date so the 1st data row will print on the fourth row following the date.

Choosing the [Continue] option will save the visible entries until you make a change.

If a test printout is not satisfactory, make the necessary adjustments and try again.
This 
      Format Output Options form shows the additional options the user has to layout a receipt or other form. From this form the user can 
      determine lines per page, number of rows to reserve for top margin, and spacing for left margin.  The user can also set the number of 
      carriage returns for spacing between the last row and the beginning of notes.


Below is simply a form that was built on a word processor.  This user decided that this receipt was satisfactory for their needs.

Also, if there is a special circumstance for more information to be added to the receipt, the user can always add it to the Master Data Entry Form's note field and print it.

inqVista gives you the control to make the decisions that are the best for your needs.

The window, on your right, shows a simple form produced on a word processor.

You can produce a pre-printed receipt or any other type of form that suites your needs.
This is 
a       pre-printed receipt, one the user made on a wordprocessor. The receipt is put back int the printer and over-printed by the user 
        when a receipt is required.


Below is the same form that is shown above.

However, what you see below, is the row data chosen by the user from the Records Output Options window; a window shown previously in these Report Options web pages.

The window, on your right, shows the record data printed on top of the pre-printed form.

You can see that the output is what the user entered into the Master Data Entry Fields; see the window, 2nd from the top of these Report Option Pages.  Your form may look similar or completely different, depending on your needs.

This user, decided to leave a personal note to the client.

The note, at the bottom of this receipt, may look like a lot of typing but the Cut Copy Paste option, opened with a right mouse click, works wonders.  After pasting the note into the note field, in the Master Data Entry Form, the user simply changed the name of the guest.
This 
is a       pre-printed receipt, one the user made on a wordprocessor and put back int the printer. This image is the results of 
over-printed by       the user.


Using the [Div] option will create the most secure database:

Division Records are controlled by the user.
Division Records are as secure as you decide to make them.



Image 
     explaining to that division records from the division database cannot be copied or removed



This image describes aditional features and benefits of this software.


Rev. 16-0128

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Manager's
Report Tool:

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inqVista's Home
Project Management; See Project Fire Truck; Example
Image Management: See Stamp Collecting; Example
Asset Management: See Coin Collecting Example
Information Management: See Phone, Address, & Reports Example
Records Management: See Motel; Reservations; & Records; Example
Human Resources: See Employee Management; Example
Time Scheduling Database: See Calendar & Alarm Example
Most Secure Database: See [Div] Option: Example